Bylaws of Conifer High School Conifer Lobos Unified Boosters
The name of the organization shall be the Conifer Lobos Unified Booster Club (Conifer High School Athletic Boosters) located in the town of Conifer, Colorado.
The Conifer Unified Booster Club (CLUB) shall work for the good of all sports, focused on establishing and maintaining a first-class athletic program. Voluntary support shall be provided as required to
• Facilitate positive recognition for student-athlete achievement
• Help to provide student-athletes with the equipment and facilities that will increase their probability of success
• Collaborate with CHS administration and coaches to identify specific areas where supplemental funds are needed
• Determine appropriate fundraising activities and execute such fundraisers in conjunction with school interests
• Assist with planning and production of designated projects
• Promote sports programs and awareness within CHS, seeking increased student interest and parental involvement
• Solicit support from the surrounding community & area businesses
• Coordinate with other sport fundraisers to assure no duplication, and maximize fundraiser potential for CHS
The organization is organized exclusively for charitable and education purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.
The initial trustees of the organization (all residing in the Conifer community) are as follows:
Gary Aron, President, 11031 Oehlmann Ave, Conifer, CO 80433
Carol Way, Vice President, 8731 Grizzly Way, Evergreen, CO 80439
David Linn, Vice President, 13889 Stone Chimney Lane, Pine, CO 80470
Conni Lines,Vice President, PO Box 622, Pine, CO 80470
Kate Mohrman, Treasurer 9921 Apache, Springs Dr, Conifer, CO 80433
LeiLani Hines, Secretary, 142 Six Bits St, Bailey, CO 80421
No part of the net earnings of the CHS shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes setforth in Article Three hereof.
No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of or in opposition to any candidate for public office as a representative of CLUB.
Not withstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code or (b) by an organization, contributions to which are deductible under section 178(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon dissolution of the Conifer Lobos Unified Boosters, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine, which are organized exclusively for such purposes
The principal office of the Conifer Lobos Unified Boosters shall be at CHS, 10441 County Highway 73, located in the Town of Conifer, County of Jefferson, State of Colorado.
The club shall have and continuously maintain In the State of Colorado a registered office, and a registered agent whose office is identical with such registered office, as required by the Colorado Non-Profit Corporation Act. The registered office may be, but need not be, identical with the principal office in the State of Colorado, and the address of the registered office may be changed from time to time by the Board of Directors.
Section 1. Members. The club shall have one class of members. The designation of such classes and the qualifications and rights of the members of such classes shall be as follows:
Members shall be active paying members who are parents or legal guardians of students representing Conifer High School, or other active paying corporations interested in the activities for the club. Families, individuals, and corporations shall be deemed to have equal status.
Section 2. Annual Dues. The Board of Directors will determine the amount of annual dues payable to the club by members.
Section 3. Transfer of Membership. Membership in this club is not transferable or assignable.
Meetings of Members
Section 1. Annual Meeting. The annual meeting of the members shall be held on the Second Wednesday of May each year (or as otherwise determined and arranged by the Board of Directors) for the purpose of electing Directors and for the transaction of such other business as may come before the meeting. If the election of Directors shall not be held on the day designated herein for any annual meeting, or at any adjournment thereof, the Board of Directors shall cause the election to be held at a special meeting of members as soon thereafter as conveniently may be.
Section 2. Monthly Meetings. The monthly meeting of the members shall be held on the second Wednesday of each month during the year (or as otherwise determined and arranged by the Executive Committee of the Board of Directors) for the purpose of transaction of such other business as may come before the meeting.
Section 3. Special Meetings. The President, the Board of Directors, or not less that one-tenth of the members having voting rights may call special meetings. Members shall have five days advance notice of time and the place of the meeting.
Section 4. Place of Meeting. The Executive Committee of the Board of Directors may designate the time and place for any annual meeting or any special meeting called by the Executive Committee. If no designation is made or if a special meeting be otherwise called, the place of meeting shall be the registered office of the club, but if all of the members shall meet at any time and place, and consent to the holding of a meeting, such meeting shall be valid without call or notice, and at such meeting any club action may be taken.
Section 5. Quorum. Annual Meeting-The members holding one-tenth of all votes shall constitute a quorum. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting.
Section 6. Proxies. At any meeting of the members, a member may vote in person or by proxy. Proxies shall be written and signed without particular format and filed with the Secretary at or prior to the meeting. Every proxy shall be revocable and shall automatically cease upon express notice of revocation by the member having given the proxy.
Section 7. Manner of Acting. A majority of the votes entitled to be cast on a matter to be voted upon by the members present or represented by proxy at a meeting at which quorum is present shall be necessary for the adoption thereof unless a greater proportion is required by law or by these bylaws.
Section 8. Order of Business. At the annual meeting the order of business shall be as follows:
1. Report of President
2. Report of Secretary
3. Report of Treasurer
4. Report of Standing Committees
5. Report of Special Committees
6. General Business
7. Election of Directors
8. Election of Officers by Directors
Board of Directors
Section 1. General Powers. A Board of Directors shall manage the affairs of the Conifer Lobos Unified Boosters. Directors shall be selected from the members of the Conifer High School Athletic Boosters.
Section 2. Number of Directors and Terms of Office. The numbers of Directors shall be six, not including the Athletic Director. The Directors shall have staggered terms to permit the election of at least one Director at each annual meeting. At the 2008 First Annual Meeting, three (3) Directors shall be elected for a 1-year term and three (3) Directors shall be elected for a 2-year term. In years following; each director shall serve a 2-year term.
Section 3. Initial Directors. The First Board of Directors shall be named in the Articles and shall hold office until the First Annual Meeting to be held in May 2008.
Section 4. Regular Meetings. A regular annual meeting of the board of Directors shall be held without notice other than this by-law, immediately after, and at the same place as, the annual meeting of members. The Board of Directors may provide by resolution the time and place, of holding of additional regular meetings of the Board without other notice than such resolution.
Section 5. Special Meetings. Notice of any special meeting of the Board of Directors shall be given at least two day previously thereto by phone or written notice delivered personally or sent by mail to each Director at his address as shown by the records of the club. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objection to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice of waiver of notice of such meeting, unless specifically required by law or by these by-laws.
Section 6. Quorum. A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the Directors are present at said meeting, a majority of the Directors present may adjourn the meeting without further notice. A vote by the Board shall consist of five (5) members of Executive Committee.
Section 7. Manner of Acting. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater is required by law or these by-laws.
Section 8. Vacancies of Directors. Any vacancy occurring in the Board of Directors may be filled by the affirmative vote for a majority of the remaining directors, though less than a quorum of the Board of Directors. A Director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.
Section 9. Removal of Board of Directors by the Membership. Two thirds (67%) of the active membership, (individuals listed on the membership roster as of the last Annual Meeting) may vote to remove any member, or members of the Board of Directors with the following provisions
1. Written notice to the Board of Directors sixty (60) days prior to the recall vote stating reasons for the recall vote, and stating the date the recall vote will occur. Notification must be presented at a regular meeting of the Board of Directors.
2. Two-thirds (67%) of the active members must vote in the affirmative to remove the Board member(s)
It is the responsibility of those seeking to remove the Board member(s) to advise and notify the membership of the recall effort and voting date.
Section 1. Officers. The officers of this club shall be a President, Three Vice-Presidents, a Secretary and a Treasurer who shall constitute the Executive Meeting. The officers listed above shall be selected from among the Board of Directors. The Board of Directors may elect or appoint such other officers, including one or more assistant Secretaries and one or more assistant Treasurers, as it shall deem desirable, such officers to have the authority to perform the duties prescribed from time to time by the Board of Directors. Any two or more offices may be held by the same person, except the offices of President and Secretary.
Section 2. Election and Term of Office. The officers of the club shall be elected annually by the board of Directors at the regular annual meeting of the Board of Directors. If the election of Officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. New offices may be created and filled at any meeting of the Board of Directors. Each officer shall hold office until his successor shall have been duly elected and shall have qualified.
Section 3. Removal. The Board of Directors may remove any officer elected or appointed by the Board of Directors whenever in its judgment the best interests of the club would be served.
Section 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.
Section 5. President. The President shall preside at all meetings of the club and the Board of Directors. The President shall perform all duties ordinarily incident to the office shall recommend such action as is deemed proper.
Section 6. Vice President. The Vice-President shall act as President in the absence or inability of the President. The Vice-President shall perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.
Section 7. Secretary. The Secretary shall accurately keep the minutes of meeting of the members and of the Board of Directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these by-laws or as required by law; be custodian of the club records and of the seal of the clubs and see that the seal of the club is affixed to all documents, the execution of which on behalf of the club under its seal is duly authorized in accordance with the provision of these by-laws; keep a register of the post-office address of each member shall be furnished to the Secretary by such member and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him/her by the President or by the board of Directors. All records shall be made available for the inspection of any active member within a reasonable period following such request.
Section 8. Treasurer. The Treasurer shall receive and deposit in appropriate bank accounts all monies of the club and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory notes of the club; keep proper books of account and shall prepare an annual budget and a statement of income and expenditures to be presented to the membership at its regular monthly and annual meetings, subject to review by an audit committee appointed by the Board, and deliver copies of each to the members. All reports shall be subject to audit by a public accounting firm as determined necessary by the Board.
Section 9. Assistant Treasurers and Assistant Secretaries. The Assistant Treasurers and Assistant Secretaries, in general, shall perform such duties as shall be assigned to them by the Treasurer or the Secretary or by the President or the Board of Directors.
The Board of Directors shall appoint any committees, as it deems appropriate in carrying out its purpose for whatever term is necessary.
Contracts, Checks, Deposits and Funds
Section 1. Contracts. The Board of Directors may authorize any officer or officers, agent or agents of the club, in addition to the officers so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of an on behalf of the club, and such authority may be general or confined to specific instances.
Section 2. Checks, Drafts, etc. All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the club, shall be signed by such officer or officers, agent or agents of the club and in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer or an Assistant Treasurer and countersigned by the President or a Vice President.
Section 3. Deposits. All funds of the clubs shall be deposited from time to time to the credit of the club in such banks, trust companies, or other depositories as the Board of Directors may select.
Section 4. Gifts. The Board of Directors may accept on behalf of the club any contribution, gift, bequest or devise for the general purposes or for any special purpose of the club.
The Annual year of the club shall begin on the first day of July and end on the last day of June in each year.
Conduct of Meetings
The latest edition of Robert Rules of Order shall govern the meetings of this club.
The fiscal year of this club shall be from July 1 to June 30.
Amendment of Bylaws
These bylaws may be altered, amended or repealed and new bylaws may be adopted by a majority of the Directors present at any regular meeting or at any special meeting. If at least ten (10) days’ notice is given of intention to alter, amend or repeal or to adopt new by-laws at any such meeting.